Bylaws

Bylaws

Bylaws of the Japanese Cancer Association

Chapter Ⅰ. Title
Article 1. This association shall be called The Japanese Cancer Association and shall constitute a section of the Japanese Association of Medical Sciences.
Chapter Ⅱ. Purpose and Activities
Article 2. The purpose of this association shall be to promote cancer research.
Article 3. The association shall engage in the following activities to achieve the purpose of the preceding article.
1. Hosting of an Annual Meeting and other academic meetings
2. Publication of the official journal of the association
3. Others
Article 4. The executive office of the association shall be located in the International Medical Information Center, 35 Shinanomachi, Shinjuku-ku, Tokyo.
Chapter Ⅲ. Membership
Article 5. Persons wishing to be admitted to the association must obtain a recommendation from a Councilor or honorary member, submit an application to the associationfs executive office with said recommendation attached, and pay the annual dues for that year. If a member wishes to withdraw from membership, the member shall report that intention to the associationfs executive office together with the reason for withdrawal. However, such members are liable to complete the payment of any unpaid dues.
Article 6. Members are obliged to pay annual dues by the end of March each year.
Article 7. Members are entitled to receive the associationfs official journal and may attend the Annual Meeting and other academic meetings to present their research results or make comments. Members may stand as candidates to become Councilors of the association if they meet separately established fixed conditions.
Article 8. The association may take disciplinary action such as expulsion from the association in light of the gRegulations on Disciplinary Action of the Japanese Cancer Associationh against members who violate the associationfs bylaws, or dishonor or undermine the credibility of the association.
Article 9. A member who has made a great contribution to the oncology community in Japan may be recommended to become an honorary member of the association based on a resolution of the Board of Directors.
Chapter Ⅳ. Officers
Article 10. The association shall appoint the following officers.
1. President
1 person
2. President of the Annual Meeting, President of the Annual Meeting-elect
1 person each
3. Editor-in-Chief of the association journal
1 person
4. Vice-Presidents
Several
5. Board of Directors
18 people
6. Auditors
2 people
7. Councilors
Small proportion of members (Not to exceed 10% of the number of members)
8. Secretaries for the Annual Meeting
3 people
Article 11. The President shall represent the association, control general affairs and preside over the Board of Directors. The President shall be selected by vote of the Directors, including Directors newly appointed for the coming year, at the year-end meeting of the Board of Directors from among the Councilors of the association. The term of office of the President shall be 3 years and the President may be re-elected for a maximum of two terms.
Article 12. The President of the Annual Meeting shall host the Annual Meeting and act as Chairman at meetings of Councilors, and general assemblies of members. A new President of the Annual Meeting shall be selected each year from among the Councilors at a meeting of the Board of Directors and approved at a meeting of the Councilors. The term of the President of the Annual Meeting shall start at the end of the preceding Annual Meeting and end at the conclusion of the Annual Meeting for which the President is responsible.
Article 13. The President shall nominate a member of the association to be Editor-in-Chief of the official journal of the association and after the nomination has been discussed by the Board of Directors and the President has obtained the approval of the Board of Directors, the President shall report the appointment to a meeting of the Councilors. The Editor-in-Chief of the official journal of the association shall take overall charge of the editing and publication operations of the official journal of the association. The term of the Editor-in-Chief shall be stipulated separately. This term shall not be subject to the time limits set for the Board of Directors established in Article 19.
Article 14. The Vice-Presidents (several in number such as those in charge of academic affairs and financial affairs) shall assist the President in the performance of association work. The President shall nominate Vice-Presidents from among the members of the Board of Directors and the Vice-Presidents shall be appointed upon approval of the Board of Directors. If the President is unavailable, a Vice-President shall act as President. The term of office of a Vice-President shall be 3 years and a Vice-President may be re-elected for a maximum of two terms. However, if a Vice-President is disqualified as a board member, the association shall terminate the term of office of a Vice-President immediately.
Article 15. Directors, along with the current President of the Annual Meeting and the President of the Annual Meeting for the following term shall organize a Board of Directors and manage the work of the association. Councilors of at least 6 yearsf standing may stand as candidates to become Directors. The 6 candidate Directors who receive the most votes in a poll of Councilors shall be selected as candidate Directors for the following term. The term of office of a Director is 3 years and new Directors are elected each year to replace one-third of the current Directors. Directors may serve for a maximum of two consecutive terms. If a Director has served for 6 consecutive years, he or she shall be ineligible for election as a Director for 1 year, but shall be eligible for election the following year.
[Supplementary rule: When a Director reaches the mandatory retirement age before finishing the term of office as a Director, the person who received the highest number of votes among the unelected candidates in the election of Directors for that year shall be elected to serve as Director for the remainder of the retiring Directorfs term. If multiple directors reach mandatory retirement age leaving unfinished terms of varying length, the people who received the highest numbers of votes among the unelected candidates in the election of Directors for that year shall serve out the remaining terms, with those who received the highest numbers of votes serving the longest terms in descending order of votes received.]
Article 16. The Auditors shall carry out the following duties.
  • (1) Audits of the financial affairs of the association
  • (2) Audits of the execution of work of Directors
  • (3) If there are recognized to be any matters in violation of the law, the Articles of Incorporation or acts of endowment, or any significantly unreasonable matters in regard to the financial affairs of the association or the execution of work, the Auditors shall report to a meeting of the Councilors and the government agency in charge.
  • (4) The Auditors shall convene a meeting of the Councilors if such is required in order to make the reports stipulated in the preceding item.
  • (5) The President may appoint a Special Auditor as required. Furthermore, the Auditors shall attend meetings of the Board of Directors in order to fulfill their duties. The Board of Directors shall nominate Auditors from among the Councilors of the association and the Auditors shall be appointed upon approval of the Councilors. The term of office of an Auditor shall be 3 years and Auditors shall not be prevented from reappointment.
Article 17. The Councilors of the association shall organize meetings of the Board of Councilors and discuss and determine important business of the association. Councilors shall be selected by the Board of Directors in accordance with separately established detailed regulations and approved by the Board of Councilors. The term of office of a Councilor shall be 3 years and Councilors shall not be prevented from reappointment.
Article 18. The Secretaries of the Annual Meeting shall assist the President of the Annual Meeting. The Secretaries shall be selected by the Board of Directors following their recommendation by the President of the Annual Meeting from among the members in the area where the meeting is to be held. Their terms of office shall run from the end of the preceding Annual Meeting to the conclusion of the Annual Meeting to which they are assigned. The Secretaries of the Annual Meeting may attend meetings of the Board of Directors and the Board of Councilors.
Article 19. Officers shall reach the mandatory retirement age on December 31st of the year in which they become 65 years old. However, the President may serve a 3-year term even if more than 65 years of age.
Chapter Ⅴ. Conferences and Committee Meetings
Article 20. In principle, the Annual Meeting, the meeting of the Board of Councilors and the general assembly of members are held once a year and hosted by the President of the Annual Meeting.
  • 1. Annual Meeting: The Annual Meeting is held once a year under the President of the Annual Meeting. The Vice-President in charge of academic matters shall participate on the Program Committee of the Annual Meeting.
  • 2. Board of Councilors: A meeting of the Board of Councilors is held at the time of the Annual Meeting, with the President of the Annual Meeting acting as Chair. The outcomes of the Board of Directors, audit results and various other items are discussed and determined at this meeting. A quorum of not less than two-thirds of Councilors (however, letters of proxy are accepted) is required for the establishment of this meeting and decisions require the approval of a majority of attendees. The association may hold extraordinary meetings of the Board of Councilors upon request of the President or upon decision of the Board of Directors. The following matters must receive the resolution or approval of a meeting of the Board of Councilors.
    (1) Business
    (2) Budget and account settlement
    (3) Revisions of the association's bylaws
    (4) Other important items
  • 3. General assembly of members: A general assembly of members shall be held once a year, with the President of the Annual Meeting acting as chairman. Matters decided by the Board of Directors and the Board of Councilors are reported here.
Article 21. The Board of Directors shall establish various committees to promote the activities of the organization.
Article 22. The President may convene meetings of the Board of Directors as required.
Chapter Ⅵ. Association Publications
Article 23. The association shall publish its official journal according to separately established provisions.
Chapter Ⅶ. Accounting
Article 24. The business year of the association shall start on January 1 and end on December 31.
Article 25. The association shall be financed by annual dues, various subsidies and donations. The settlement of balance for each fiscal year shall be audited by the auditors and the results reported to a meeting of the Board of Directors. The settlement of balance shall be approved by the Board of Councilors and reported to the general assembly of members.
Article 26. The membership dues of the association shall be stipulated separately.
Supplementary provision
These bylaws shall take effect on September 24, 2010.
Revision History
Revised on October 20, 1963, November 9, 1964, October 14, 1965, December 6, 1966, January 1, 1975, October 12, 1977, September 11, 1991, October 20, 1994, October 12, 1996, September 30, 1999, September 27, 2001, October 2, 2002, September 26, 2003, September 15, 2005, October 4, 2007 and September 24, 2010.

Internal Bylaws January 11 2008

1. Membership Dues
The annual dues of the Japanese Cancer Association shall be \8,000. (Honorary Members shall be excused from the payment of annual dues.)
2. Councilors
1) Qualifications of Councilors
People who meet all of the requirements below may stand as candidates to become Councilors after completing the designated procedures.
  • [1] Member of the Japanese Cancer Association for at least 6 years
  • [2] Publication of a paper in Cancer Science, the official journal of the Japanese Cancer Association, in the last 3 years
  • [3] Presentation of a paper at the Annual Meeting in the last 5 years
2) Method of election of Councilors
  • [1] Candidate Councilors shall deliver a Candidate Councilor Notice to the Executive Office by the deadline by either direct application or recommendation.
  • [2] Councilors of at least 6 years standing may recommend 1 candidate Councilor and Directors may recommend up to 3 candidate Councilors each year. However, in order to rectify imbalances among Councilors on the Board of Directors, Directors may recommend a further 2 candidates from stipulated regions and specialist areas, etc.
  • [3] Candidates (both direct applicants and recommended candidates) shall submit the designated notification forms to the Executive Office. The Executive Office shall prepare a list of Candidates and deliver the list to each Director. Each Director shall choose and recommend the number of people that the Board of Directors determines from among the candidates to become new Councilors on the list.
  • [4] The Board of Directors shall make the final determination of candidates to become new Councilors and report the results to the Board of Councilors.
3) Rights of Councilors
  • [1] Recommendation of new members
  • [2] Voting in the election of Directors
  • [3] Voting rights on the Board of Councilors
  • [4] Recommendation of candidates for the gTomizo Yoshida Awardh, the gMataro Nagayo Awardh and the JCA-Mauvernay Award
  • [5] Recommendation of candidates to receive the Japanese Cancer Association Incentive Award The following rights are limited to Councilors of at least 6 yearsf standing.
  • [6] Recommendation of 1 candidate to become a new Councilor
  • [7] Becoming a candidate Director
4) Duties of Councilors
  • [1] The association shall evaluate Councilors for reappointment with reference to the state of recommendation of members, voting in the election of Directors, attendance on the Board of Councilors and the submission of papers at Annual Meetings, etc. Presentation of at least 1 paper in Cancer Science, the official journal of the Japanese Cancer Association, every 3 years is a mandatory requirement for Councilors.
3. Election of Directors
If the number of candidates to become Directors is insufficient, all candidates shall be elected and a supplementary election shall be held with the approval of the Board of Directors.
4. Various committee activities

The association shall establish committees (standing/ temporary) based on resolutions of the Board of Directors in order to execute the business of the association smoothly. Furthermore, the abolition and alteration of committees shall be carried out based on the resolutions of the Board of Directors. The Chair of a committee shall be determined by the Board of Directors and the Chair shall appoint committee members. (In principle, being a member of the association is a condition for being a member of a committee.)

Standing committees
  • 1) Award and Prize Selection Committee
  • 2) Finance Committee
  • 3) Public Relations Committee
  • 4) Internationalization Committee
  • 5) Ethics Committee
  • 6) International Sessions Organization Committee (newly established in 2008)
Temporary committees (past record to 2007)
  • 7) Bylaws Committee
  • 8) Female/ Young Researcher Cultivation Committee
  • 9) Cancer Treatment Specialist System Investigation Committee